Annual Meeting Policies
The following policies have been established for journalists covering the 2009 AAAAI Annual Meeting and exhibitors/public relations professionals wishing to distribute materials related to research presented at the meeting.
Embargoes
In an effort to assist registered members of the press with planning coverage, the AAAAI issues press releases and provides abstract summaries in advance of the Annual Meeting. However, all materials are embargoed according to the following:
- Abstracts and other research presented at the AAAAI Annual Meeting are embargoed until the time of presentation.
- Press releases issued ahead of the AAAAI Annual Meeting are embargoed until the date and time stated on the release.
Journalists deemed in violation of any AAAAI Communications policies will have their Annual Meeting press privileges revoked.
Audio recording, video recording and photography
Members of the press who wish to film, record or photograph at the conference in areas other than the press room or news briefing room must receive advance permission from AAAAI Communications staff.
Audio or video recording and photography are strictly prohibited in all educational sessions due to CME regulations.
Exhibitors/Public relations professionals
Exhibitors and individuals representing industry, advertising, marketing or public relations firms will not be granted access to the press room or news briefing room at the AAAAI Annual Meeting.
No exceptions will be made to the following policies:
- News releases regarding scientific presentations made at the AAAAI Annual Meeting must be reviewed in advance by AAAAI Communications staff and must be embargoed for release until the time of presentation at the meeting or news briefing.
- All materials for review must be submitted to Kimberly Jahnke, AAAAI public relations manager, no later than March 4, 2009.
- Materials may not indicate AAAAI endorsement or use the AAAAI logo.
- Non-AAAAI news briefings or other media events are prohibited in meeting areas, including hotels, during the AAAAI Annual Meeting.
- Under no conditions will lists of past or current registered press be made available.
Individuals, companies, organizations or institutions found in violation of these policies will have AAAAI Annual Meeting access revoked. Additional sanctions may apply.
Please direct all questions to Kimberly Jahnke, AAAAI public relations manager, at (414) 272-6071 or kjahnke@aaaai.org.
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